Lawson Williams Consulting Group Ltd, Lawson Williams Specialist Recruitment, Oxygen Recruitment Ltd, Talent Source Ltd and Lawson Executive are recruitment and HR consultancies in New Zealand introducing job seekers to employers for permanent and temporary vacancies and providing HR services.
This document explains how we use the personal data we collect about you when you register with Lawson Williams, its subsidiaries or sister companies directly or via our Websites.
Registration with these businesses and use of their Websites for job seekers is free so there is no formal contract between us unless you go on to be engaged as a temporary employee. In that case you will either be employed by the companies or engaged as a limited company contractor.
Following your registration and in order to put you forward for vacancies you are interested in, it will be necessary and in our legitimate interests to process your personal data in the manner set out below.
In certain situations, we may also ask you to supply limited sensitive or special category personal data relating to criminal records or your health (“sensitive personal data”). We will only ask for sensitive personal data when it is needed to comply with a statutory obligation or to ensure that any employment rights are respected.
What information do we collect about you?
We collect personal data about you when you register with us. That personal data is needed to provide you with the recruitment services we deliver.
That personal data includes your name, contact details, work history, employment preferences, references and the usual information contained on a CV. We will also ask for and keep copies of your CV and, where appropriate, proof of your eligibility to work in accordance with our legal obligations. If you are employed by a Lawson Williams company we will also ask you to provide us with the information needed to ensure that you are paid appropriately.
We may also ask you if you need any reasonable adjustments to be made in connection with the recruitment process or for an application for a particular role.
Where we are legally required to do so, we may also ask you for details of any criminal offences and seek an up to date criminal records check.
If any roles you wish to apply for require us to conduct additional checks, for example credit checks we will also use your personal data to perform those checks.
We will also keep details of any roles that you apply to or obtain through Lawson Williams its subsidiaries or sister companies listed above and copies of any correspondence sent to you and to any hirer in connection with such roles.
What do we do with your personal data?
We will use your personal data to provide you with our recruitment services and to email or text you about our recruitment services and roles which we consider relevant to your search for work. We will never present your information to an employer without firstly receiving your permission to do so.
This includes providing that personal data (including references), and where appropriate sensitive personal data, to prospective employers, who will use it for processing your application, for personnel administration, additional screening checks and for inspecting our files where they are entitled to do so.
We may also share your personal data with other Lawson Williams companies in order to provide you with our full range of recruitment services. The companies we may share your data with are Lawson Williams Specialist Recruitment, Oxygen Recruitment Ltd, Talent Source Ltd and Lawson Executive Your personal data and sensitive personal data will only be shared with those companies to the extent that it is necessary.
We may also share your personal data with external companies retained by us to assist in providing you with our services. This includes companies which provide us with the communications services we use to send you emails and SMS messages. Where we do so, we will only share your personal data to the extent necessary and in accordance with contracts which require those organisations not to retain your personal data for any longer than needed or use it for any other purposes (including marketing).
We will keep your personal data only for as long as is necessary. Our goal is to provide you with useful recruitment services for the whole of your career. However, you retain control over your personal data and may instruct us to stop looking for work for you at any time. When instructed by you, we will remove your records from our database unless we are required to keep it for legal reasons.
We will only send you information which relates to our recruitment and HR services.
You can opt out of receiving communications from us at any time by using the links included in the emails you receive from us.
Data Sharing and Transfers
We do not share your personal data with third parties, except where it is necessary to do so in order to provide you with our recruitment services as described above.
Access to your personal data and correction
You have the right to request a copy of the personal data that we hold about you. If you would like a copy of some or all of your personal information please email us at email@example.com.
We want to make sure that your personal data is accurate and up to date and are happy to remove or amend any information you think is inaccurate.
You also have the right to cease receiving our services at any time and have us delete all of your personal data, unless we are in the process of responding to any complaint that we are required to keep it for legal reasons.
How to contact us
Please contact us if you have any questions about this statement or information we hold about you:
by email at firstname.lastname@example.org ;or write to us at Operations Manager, Lawson Williams Consulting Group Ltd, PO Box 99053, Newmarket, Auckland 1043
Contact us for more information.